Director of Finance
The Director of Finance oversees, manages and coordinates Planned Parenthood’s financial monitoring systems. Supervises accounting, central billing and purchasing staff. As a leader in the organization, the Director of Finance is responsible to achieve key financial and operational objectives which support the mission and strategies of Planned Parenthood.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Oversees the activities of the Accounting Department for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements, annual audits and annual budgets.
• Provides solid financial leadership by establishing prudent processes for the finance functions of treasury, budgeting, audit, tax, accounting and short/long range forecasting that evaluates financial performance to meet corporate objectives and profit goals.
• Oversees the activities of the Medical Billing Department through its Manager, ensuring accurate processing of insurance and patient account receivables.
• Oversees the activities of the Purchasing Department, ensuring accurate processing of inventory and fixed assets.
• Prepares reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations The reports are used as a basis for decision making and funding requests.
• Establishes and maintains cost accounting procedures, systems and controls, which verify the integrity of all systems, processes and data, and enhance the agency’s value.
• Responsible for month-end close and general ledger maintenance.
• Oversees disbursement activities, ensuring the accurate and timely processing of accounts payable, petty cash, employee expense reports, cash control, and total corporate payroll tax compliance.
• Ensures that payroll and benefit expenses are accurately transferred from payroll software into the general ledger (and audit payroll administration systems).
• Manages cash flow to maximize earnings and realize all available payment discounts. Responsible for daily cash management. Oversees recording and monitoring of cash receipts, reconciliation of bank statements and cash transfers.
• Coordinates Planned Parenthood’s year-end audit process including preparation of financial statements and work papers.
• Coordinates annual budget process by establishing schedules, collecting, analyzing, and consolidating financial data and recommending plans.
• Provides required budget and other financial modeling to assist in strategic decision-making.
• Acts as liaison between the organization and the financial advisor for the organization’s investment portfolio.
• Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, filing financial reports, and advising management on needed actions.
• Works closely with the Human Resources department for the efficient, effective operation of payroll processing and reporting.
• Works with other departments and staff regarding accounting and budgeting matters, providing quality customer service.
• Coordinates with the members of the Senior Management Team to develop budget and tracking systems for major Federal, State, and Local grants.
• Responds to the VP of Finance, as assigned, with accurate and timely work to facilitate the organization’s financial needs and business analysis.
• Promotes teamwork, interdepartmental respect and trust through fostering cooperation and effectively handling personal conflicts and disagreements.
• Participates in a wide variety of special projects and compiles a variety of special reports.
• Communicates with co-workers, management, clients, and others in a courteous and professional manner.
• Conforms with and abides by all regulations, policies, work procedures and instructions.
Supervises finance and purchasing staff and the Medical Billing Manager.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in accounting, finance, or related field. Minimum of four years financial management and supervisory experience or equivalent combination of education and experience. Knowledge of cost accounting, budgeting, income, cost analysis, and financial modeling. Computer skills (accounting systems, general ledger, budgeting and spreadsheets). Ability to interpret financial information for management decision making. Problem-solving and analysis skills. Effective oral and written communication skills. Ability to work with diverse populations. Willingness to work with volunteers. Non-profit accounting experience strongly preferred. Experience with federal grants management helpful. Abila/MIP Fund Accounting experience is desired.
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