OVERALL RESPONSIBILITY 

The Accounts Payable Administrator is an integral part of both the foundation and fiscal sponsorship teams. This position is primarily responsible for accounts payable entry as well as associated payments. 

CHARACTERISTIC DUTIES 

-  Enter invoices into the accounting system for payment ensuring proper account coding, setting up new vendors, requesting W-9s when appropriate,       and creating checks/vouchers for payment. 

-  Maintain sufficient accounting records and receipts to support expenditure requests. 

-  Enter/review accounting transactions related to payroll, petty cash, accounts payable, and accounts receivable. 

-  Prepare monthly financial statements and send via email to project managers. 

-  Monitor accounts payable/receivable aging to assure timely payment/receipt of funds. 

-  Request certificates of insurance as necessary, maintain coverage detail and request modifications to meet contractual requirements. 

-  Prepare electronic petty cash and credit card reports for coding and entry. 

-  Reconcile petty cash, contributions, and electronic payments monthly. 

-  Prepare and provide ad hoc accounts payable reports as requested.

 Requirements 

-  Associate's degree and/or significantly related experience (2 to 4 years) 

-  Excellent communication and interpersonal skills 

-  Excellent organizational skills and attention to detail

-  Works independently with minimal supervision; respects deadlines

-  Proficiency using Microsoft Excel, Word and Outlook

Preferred

-  Bachelor’s degree with coursework in accounting or other related fields

-  Experience working accounts payable processes in computer-based accounting systems. 

-  Advanced Excel skills. 

Compensation: $50,000 - $55,000 depending on experience plus benefits 

Interested candidates should send a cover letter and resume to Careers@VitalystHealth.org. Applications will be accepted until position is filled.